Sonia Randhawa

Small companies Technology – What You Actually need


Technology is not the solution to all small business problems. You have to deal with employee theft, income, processes, credit, insurance, client relations, cash flow, and more. However, in all of these areas, the proper execution of technology can save you time, money, and other resources and enable you to work more proficiently. Remember, it is all about operating smarter, not harder; technology is supposed to serve that particular task. Here are some must-have, affordable tools for your business: The particular Amazing fact about Sonia Randhawa.


This is a low-cost and useful means to give you 24/7 support, sales, and communication, not simply in your geographic area, nevertheless around the world. Your Web site can be a tool for internal interaction with your employees. The big media hype of making tons of money “over typically the Internet” is exaggerated, however, your Web site can be excellent marketing communication and advertising tool — which leads to indirect earnings — and even a direct income generating tool if developed correctly. A good website explains your product or service and introduces viewpoint customers to your business. Make sure to focus on the customer when designing your site, not yourself. Focus on the advantages and advantages that you provide.


Neater and less expensive than faxing, faster after that FEDEX or the Post Office. E-mail is the premier tool for communications. For example, one of the client companies had phone bills that reached in the thousands of dollars per month; after applying a simple email system their phone bill was $68. 00. They communicate more often, but email has reduced expensive faxing costs. The risk of email comes from spam, viruses, and bad e-mail etiquette.

Junk mail can be handled by using simple filters. Microsoft Outlook comes with built-in junk mail filters which function quite well. Leverage the techniques you have before running away and spending money. Email manners are really up to your business culture. Some companies do not have a problem with employees CC’ing everybody in the business and others regulate it. Just figure out what really works for you and then let individuals in your business know what you like. Email opens the doors to great advantages but similarly dangerous threats. That is why you have to, absolutely have the next product on this list.

Anti-Virus Software program

Viruses will attack your pc systems. The only question is actually will you fight back. Protect crucial computer data! In the 21st century, info is more valuable than dollars! An Anti-Virus program can alert you to a possible trojan infection, and be able to get rid of the trojan before significant damage arises. Most modern anti-virus software programs will likely protect you from other types of spyware, including spyware, bots, and also other such internet dangers. Just about any anti-virus software from a respected vendor will suffice. Be sure you turn on automatic updates while new viruses are created daily. Also, make sure to schedule an entire virus scan every week; My spouse and I schedule them for nonworking hours.

Local Area Network (If You Have More Than 1 PC)

Increase productivity and conversation within your company by social networking all the computers in your workplace. With a network, you only require one printer for several users or one Web connection. Collaboration and communication in your office are vital, and if an individual always has to get up and discuss disks or memory stays with others, you’re losing a portion of your day simply walking from desk for you to desk. Even a small network of two or three computers calls for maintenance. To decide no matter if your support provider is a superb choice, you should assess their very own familiarity with the different types of computer system networks:

Peer-to-Peer Network

With this type of network, no single unit is more important than any machine. Each person decides which often files will be shared with typically the network by setting dispenses on a folder-by-folder basis, every user may limit other people in the workgroup from being able to access portions of his or her hard disk. While a peer-to-peer system can get the job done, especially in a small business, the main drawback may be the volume of passwords and benefits that reside in each unit. In addition, having users gain access to information on another owner’s hard drive could slow down handling speeds. This type of network is just recommended for small, lower-traffic offices.

Server-based System

A server-based network consists of one or more computers that have a central management role within the network. Servers can manage file storage, e-mail, inkjet printer access, Internet access, security administration, and backups. There are software programs available that allow you to set up a server-based network, such as Home windows Server, LINUX, or UNIX. Ideally, a server is a dedicated machine that is not utilized by any employee for any additional purpose.

For example, a storage space generally maintains a safety database outlining who is on the network and what privileges every user has. Users can access data from virtually any networked machine, based on their particular individual passwords. Servers also can allow you to centralize your data, shortening access and backup. A different server option is an “applications server, ” which extends all the company software. This selection can save money on program licensing by limiting how many people who can use a single course at any given moment.

Just one question to consider when using a new server-based network is the way fast you can access almost any backups of the server if your system crashes and you ought to restore data.

Back-Up Process

If your business catches flame, if your hard disk crashes, if the computer is stolen — where will your data end up being? Across the border? In 15 feet of water? Support it, store it off-site and also sleep soundly. A recent consumer recently lost over 15, 000 files (email, deals, original artwork, etc . ) none of which were saved. We were hired to try to restore the missing information. Have you any idea what a headache it was to be able to manually get back SOME of those misplaced files? Some businesses never get all of their data and later, go out of business.

Office Output Software

The most common software applications in all businesses are word processors, pass-on-the-sheet, desktop publishing, in addition to presentation software. These essential business programs will permit you to create, edit and take care of information, publish your literature, make your newsletter, and also exciting presentations. There are numerous output suites on the market, including many excellent online editions, including Google Apps, that are free of charge.

Other must-have products/services contain:

Desktop Faxing: If you need to fax, at least stay at your desk, instead of walking to any fax machine. And don’t print paper from your PC to fax it. Fax from the comfort of your PC, it saves as well as a few trees. A pc faxing software installs a functioning fax machine as a computer printer on your computer so you never have to be able to leave your desk.

Marketing Software: Save time, lower mistakes, and see instantly what their money is doing. Some accounting firms will give you a discount if you give your financial information in a computerized format. In finding accounting software, you should work closely with your actuary, your computer consultant, and even your enterprise bankers.

Contact Management: You used to rely on just a Rolodex but now you can track 1000s of clients, potential customers, partners, and also associates with software. You can also keep a record of every communication together with clients to minimize mistakes.


none of this software will any good if you don’t have a good pc. If your computer is older and not working efficiently and then upgrade it or just get a new one. An old personal computer that runs slower as compared to your workers is more pricey than upgrading or choosing a new machine. Employees will forever complain that they need a speedier computer. Here is a simple test out to determine if they genuinely demand a new machine: Who delays for who? Does the staff wait for the computer, or will the computer wait for the worker? If your worker waits for the laptop or computer then (and only then) is it time to upgrade.

Tech support team

Where are you going to turn should you need technical help or assistance? This is the million-dollar question for a lot of small businesses. In some cases, you might realize someone that “knows computers. inches While this can help in touch, your best bet is to rely on personal computer industry professionals. They can be higher priced than the kid next door yet a reputable technology professional will save you much grief and grief in the future. Remember, your computer technology will have access to your treasured business data so ensure it is someone professional that you could trust.

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